What is the proper approach when releasing a Sailor's information to another party?

• A. Release information only if policy allows, with proper consent or release authority, and document the release.
• B. Release all data upon request.
• C. Release only contact information.
• D. Release information only after a court order.

Answer: (A)

Protecting a Sailor’s privacy means sharing information only when the policy allows it and there is proper consent or release authority, and you must document the release. This approach creates a clear, auditable record of what was shared, with whom, and for what purpose, while ensuring disclosures are limited to legitimate needs. Without policy-backed consent or release authority, sharing information can violate privacy rules. Releasing all data upon request ignores scope and the need-to-know principle. Releasing only contact information may omit relevant details needed by the receiving party. Waiting for a court order can be appropriate in some situations, but it still requires following policy and documenting the action, and it may not address routine disclosures that should be governed by consent and authority.