What is the proper process for handling records during separation or retirement to ensure accuracy?

• A. Delete old records; start fresh.
• B. Verify all records, ensure no documents missing, close out, forward to archives.
• C. Move records without verification.
• D. Merge without verification.

Answer: (B)

The key idea is to ensure accuracy through careful verification and proper disposition when someone separates or retires. Start by confirming every record in the individual’s file is present and correctly classified, then reconcile against a master inventory or retention schedule to spot any missing documents. Once the file is complete and accurate, close out active items, finalize any outstanding actions, and forward the records to the official archives or records center for long‑term storage. This preserves the integrity of the records, maintains a clear audit trail, and ensures compliant, retrievable custody for future needs. Moving without verification or deleting records would risk loss or gaps, and merging without verification can create confusion about provenance and completeness.